Case Study Australian Institute of Technology

Question: Discuss about the Case Studyfor Australian Institute of Technology. Answer: Introduction The report is prepared for the Australian Institute of Technology, which is a private Registered Training Organization (RTO). The owner of the organization is Mr. Wilson Smith and the organization has the specialization of IT and Business Courses for domestic as well as international student. The report is prepared for the AIT for addressing the solution and proposes an appropriate information system that would help the organization to meet the requirement and future operation. The requirement of the information system is stated that would help the organization to gain competitive advantage over the other companies. Information System is defined as an integrated set of components that are used for collecting, storing as well as processing data in order to provide proper information (Bajdor and Grabara 2014). Different types of business organizations as well as firms are dependent on the information system for carrying out various processes and for managing various organizational operations, in interacting properly with various customers as well as suppliers and for competing effectively in the market place. Information system are generally used for running various inter organizational supply chains (Dwivedi et al. 2013). It is used by corporations for processing different types of financial accounts, for managing different human resources and for reaching various potential customers with the help of online promotions. There are various types of Information System, which are quite significant for future operations at AIT. The various types of information system include: Transaction processing system: The transaction processing system helps in tackling various types of financial operations of AIT including paychecks as well as procedures, which are related with the payroll processing of the employees (French and Terrazas 2013). The transaction system is quite helpful for the organization as it helps the user in entering various types of data with the help of the terminal. The system also assists in storing proper data as well as information within the database of the organization. The implementation of transaction processing system within the organization helps in resolving all the challenges that are present due to the use of manual system (Hidayanto et al. 2013). The new system provides proper consistency in data entering and as a result, it helps in minimizing the loss of confidential data. ERP system: The implementation of ERP system is very much advantageous for the future use of the organization. The system is quite helpful in resolving the issues, which are related with the use of manual system (Parr, Shanks and Darke 2013). The use of ERP system helps in minimizing the paper work within AIT, as all the operations are automatic. There is very rare chance of mistake as the ERP system avoids dual entry of data within the database of the organization. The ERP system also assists in reducing the efforts of staffs of the organization. Management information System: The use of management information system is very much advantageous within the organization AIT. This is because the use of information system helps Wilson in getting both historical as well as operational information as well as data including the names of the student and their course specification (Reiter, Fettke and Loos 2013). The information, which is related with the operation of the management, can be used by AIT in different fields including strategic, tactical as well as operational planning of the organization. Executive Support System: The system is helpful for the future use of AIT as with the help o the executive support system, the organizations can lodge into different applications for admission (French and Terrazas 2013). The system is quite helpful for the students as they can lodge in different types of application form. The system also assists in tracking the application form as well as in lodging online claims. There are numerous requirement of AIT, which are helpful in improving the competitive advantage of Australian Institute of Technology. Therefore, the information requirements, which are neeede by Australian Institue of techhnolgy, are as follows: Number of members present in organization: It is very much important to have proper information about the number of employees in the organization. The implementation of new as well as innovative information system is fully dependent on the number of employees of the organization (Amran et al. 2014).Before implementing the system, the project managers have to estimate the various resources as per the number of users. Analyzing of Business Category:The category of the business must be analyzed for implementing the information system properly. The canalization helps in reflecting the features that are required by the business of the organization (Dwivedi et al. 2013). After proper analyzing the business need as well as responsibilities, various features are included in the Information System of the organization. Current logistic System: The current logistic system of the organization faces numerous problems in transferring files to different staffs, to students, problems in the payroll system and many more. It is quite important to identify various problems, which are associated with the present logistic system before the information system is implemented (Parr, Shanks and Darke 2013). The implementation of the information system not only helps in resolving the issues but also helps in enhancing the speed of various organizational operations. It helps in proper transfer of files to various staffs as well as students of the organization. Current Payroll system: It is very much important to collect information about various problems that the organization mainly faces in context with the payroll system. Various problems associated with the payroll system are analyzed properly before implementing the new information system properly (Reiter, Fettke and Loos 2013). The implementation of the new information system helps in resolving issues, which are related with the manual system for handling various operations of the organization including payroll system. With the help of the information system data are entered in the database by marinating proper consistency that helps in minimizing the loss of confidential data as well as information. Problems due to absence of proper online system: The organization faces number of problems due to the absence of online system, which must be analyzed properly before implementing the new information system (Ahlan, 2014). The student of SIT faces problems in lodging into the application form, in tracking the status of admission and in lodging various types of online claims (French and Terrazas 2013). These problems must be analyzed properly and after then proper information system must be implemented which helps in resolving all the issues that the organization faces. It is also very much important to implement proper information system within the organization so that the problems of to students get resolved. Conclusion From the above report it can be concluded that a proper business solution is proposed to the owner of the Australian Institute of Technology, Mr. Wilson Smith. The current business process of the organization and the requirements are analyzed to propose the best suited IT solution to the organization. With the growth in the organization, more students and staffs were hired and the company needs to setup IT in the campus and implement safety and security options. A new information system is proposed that should be implemented in the current business process of the organization that would help the students to lodge online applications and manage the employees and the track the status of the application. References Ahlan, A. R., 2014. Implementation of input-process-output model for measuring information system project success.Indonesian Journal of Electrical Engineering and Computer Science,12(7), 5603-5612. Amran, A. M., Rahman, R. A., Yusof, S. N. S., and Mohamed, I. S., 2014. The current practice of Islamic microfinance institutions accounting information system via the implementation of mobile banking.Procedia-Social and Behavioral Sciences,145, 81-87 Bajdor, P., and Grabara, I., 2014. The Role of Information System Flows in Fulfilling Customers Individual Orders.Journal of Studies in Social Sciences,7(2). Dwivedi, Y. K., Ramdani, B., Williams, M. D., Mitra, A., Sukumar, R., and Williams, J, 2013. Factors contributing to successful ERP implementation in locally-owned and multinational firms in India.International Journal of Indian Culture and Business Management,6(4), 458-476. French, D., and Terrazas, E, 2013. The successful implementation of a licensed data management interface between a Sunquest laboratory information system and an AB SCIEX TM mass spectrometer.Journal of pathology informatics,4(1), 1. Hidayanto, A. N., Hasibuan, M. A., Handayani, P. W., and Sucahyo, Y. G, 2013. 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